OEM
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SERVICE

Why Vendor Assessment is mandatory for Original Equipment Manufacturer (OEM)?

Vendor Assessment is important because it evaluates the credentials of the seller and the quality standards followed during the manufacturing process

Exemptions granted under the following scenarios

· Annual turnover for the latest previous year is more than INR 500 Crores

· Have BIS License

· Organization Process is ZED Certified by QCI

· NSIC No for the product they intended to upload on GeM Portal

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Note: In case the Product is Manufactured outside India but sold in India by the Indian Origin legal entity then they one should go for Deemed OEM instead of OEM. All the above exemptions apply to them also.

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Summary Level Vendor Assessment Process:

1. · After registration on the GeM portal, the OEM has to go for Vendor Assessment on GeM Portal itself. Basic Organization Details are to be filled. Product for which Vendor Assessment to be done is to be filled – Please note that as of now Seller Organization can add as many products as they want to get assessed in a single assessment

2. · An online fee has to be made to QCI for Vendor Assessment Process initiation. After the payment is processed, mail will be sent by QCI with user ID and password for starting the Vendor Assessment

Currently, there are 2 stages Vendor Assessment Process

1. A) Desktop Assessment – Following a set of detailed documents and explanations are to be filled in three broad level grouping:

• · Information Block

• · Details of Product

• · Details of Firm

Once the relevant supporting documents are uploaded and details are filled, one has to click the submit button QCI will assign a SPOC for the account and will review the desktop assessment documents. In case of any further details are required, they will check with the Seller and data to be uploaded accordingly. Once the desktop assessment is cleared, mail will be sent by QCI for Video Assessment

1. B) Video Assessment – It is done through the Android Phone APP where the entire manufacturing process of the seller will be assessed by the QCI team based on the details provided in the desktop assessment. Once the Video Assessment is completed, Final Vendor Assessment Report will be uploaded to GeM Portal by QCI. Based on the report OEM Dashboard will be enabled by GeM wherein only OEMs can upload their products onto the Portal.

GeM OEM/Brand Creation & Updating of OEMs with the following options under the OEM Panel:

· Raise the request for the creation of Both OEM and Brand

· Raise the request for the creation of a Brand

· Raise the request for the creation of OEM Please note that all OEMs are allowed to access OEM Panel only after completing Vendor Assessment Process.

 

Please note that relevant documents requested for the creation of the Brand need to be uploaded by the sellers. Please note that OEMs can request for OEM/Brand only for the existing catalogs in the system. If the catalog is not available then, the first process for creating new catalogue need to be completed and after the catalog is created the request for OEM/Brand can be requested.

 

Deemed OEM - In case the Product is Manufactured outside India but sold in India by the Indian Origin legal entity then they one should go for Deemed OEM instead of OEM. All the above exemptions apply to them also.

Tender Bidding / Bid Submission

 

We have observed the radical transformation in bidding processes, however, most of the company deprived of this opportunity since they are not aware of recent technological adoption that has brought seamless transparency and fast submission approval process.

 

We understand the business and profile of the customer, as our service is personalized service, we assign a dedicated personal manager to the user, who manages the following tasks for the customer Whenever a customer sends a tender he wants to bid.

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1. Study the whole document and prepare a summary that includes eligibility criteria, Department requirements, payment terms and condition. This helps customers to identify the right tender for bidding.

2. Preparing documents for vendor registration

3. Proceeding for vendor registration with customer credentials.

4. Taking follow-up with the department for any query. Also becoming a bridge between the user and the department.

5. Uploading the document for tendering and suggesting rate.

6. Submitting tender online and offline. If required, also take part in a reverse auction for the customer.

7. If the position is L1 then supporting the customer to get a Purchase order & Also taking the follow-up for payment on behalf of the customer.

8. And if the customer did not win then Also take the follow-up for an EMD Refund on behalf of the customer.